Some reasons you can’t share your screen are that not everyone is allowed to share the screen in your current meeting, Teams doesn’t have screen-sharing permission on your Mac, your internet connection isn’t fast enough, or Teams’ cache is corrupt.
1. Let Everyone Present Their Screen in Your Teams Meeting
Teams allows the meeting admin to choose who can present their screen in a meeting. If your meeting admin has disabled screen sharing for everyone, that may be why you can’t share your screen with others. You can ask the admin to fix that by following the following steps:
2. Allow Teams to Share Your Mac Screen
If you’re using Teams on a Mac, you’ll have to allow the app to share your screen from your macOS settings. Once you’ve done that, Teams will be granted full access to your screen.
3. Make Sure Your Internet Connection Is Fast Enough
Screen sharing requires higher internet bandwidth than normal internet usage. Your internet speed should be fast enough to allow you to present your screen in your online meetings. You can check the speed of your connection by heading to a site like Fast.com. The site will tell you your internet speed, letting you decide if you should upgrade your current plan to get higher speeds.
4. Close the Activities Using Your Internet Data
One possible reason you can’t smoothly share your screen in your Teams meetings is that your computer’s other apps and activities are using up your internet bandwidth. This leaves Teams with little bandwidth to work, leading to various issues. You can fix this issue by closing all your apps that utilize your internet connection. You can find a list of all your open apps and even force them to close on your Windows 10/11 and Mac machines.
On Windows
On Mac
5. Use Microsoft Teams in Google Chrome or Microsoft Edge
If you’re trying to share your screen in the web version of Microsoft Teams and not in the desktop app, make sure to use a stable web browser like Google Chrome or Microsoft Edge. These browsers tend to work well with Teams, allowing you to present your screen and use various other app functions. You can easily switch from your current web browser (like Firefox) to Chrome or Edge, and then start presenting your screen to everyone.
6. Delete Microsoft Teams’ App Cache
Like all other apps, the Teams application stores cache files on your computer to improve your app usage. These files can go corrupt, rendering the app unstable. Your screen sharing not working issue may have resulted from a bad Teams cache. In this case, you can clear the app’s cache files and resolve your issue. The good news is deleting the cache doesn’t delete any of your files in the app.
On Windows
On Mac
7. Lower Your Windows or Mac Screen Resolution
Consider lowering your screen resolution when you have trouble sharing your screen with others in your Teams meeting. This makes Teams use fewer resources, increasing the chances of successfully presenting your screen in your meeting. Later, you can go back to the original screen resolution.
On Windows
On Mac
8. Update Your Display Drivers
Your display drivers define how your screen content is rendered. If these drivers are corrupt or outdated, that may be why you can’t present your screen in Teams. You can fix this by updating your faulty drivers to the latest version.
9. Update Microsoft Teams
Last but not least, you should be running the latest version of Microsoft Teams on your Windows or Mac computer. This is because older app versions have issues that are patched in newer versions. You can update the app to fix your issue and possibly get new features.
Present Screen Without Issues in Microsoft Teams on Windows and Mac
Screen sharing is essential in many kinds of meetings. If you’re experiencing issues doing that in MS Teams, your problem may be related to your app or your computer. The guide above lists some possible solutions to help you resolve your issue. Once you’ve fixed the item causing the issue, you can start displaying your screen in all your Teams meetings. Enjoy!
